Administrative Assistant
Job Description : National Real Estate Investment Firm located in West Los Angeles is seeking a very reliable, well organized, responsible and professional Administrative Assistant. This is a fast past environment that requires the ability to work independently with minimal supervision, and self-initiative, ability to multi-task. Related Real Estate Background preferred. Bilingual helpful. Room for growth. Duties include: Assist Key Executives and President/CEO Supervise and Implement H.R.S.O.P. Mandates and Directives - Answering multi-line phone system - Routing calls to appropriate staff members and executives - Taking clear messages and delivering them in a timely manner and resolution - Filing, copying, faxing, email and other letter writing - Assure proper labeling, filing and organization of documents -Ordering office supplies and keeping inventory - Attentive to proper function and upkeep of office equipment - Acting on any other directives or administrative duties - Participation in Real Estate Holdings Required Skills: - 3 years minimum experience - Basic office equipment knowledge (computer, copier, fax, multi-line phone system) - Computer literate (MS Word, Excel, Outlook) - Excellent communication and writing skills - Must be thorough and pay attention to details - Ability to work under minimal supervision - Ability to prioritize multiple projects and meet strict deadlines - Ability to work with and maintain highly confidential information - Must have professional attitude and strong work ethic
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RECEPTIONIST
Job Description : Dynamic West L.A. commercial real estate investment firm. 50 employees, 15 phone lines, 5 fax lines and 500 emails daily. Starting pay rate $10-$12/h. Bi-lingual required! (Eng/Span) Duties Include: -Answering multi-line phone system -Routing calls to appropriate staff members and executives -Filing, copying, faxing, email and letter writing -Assure proper labeling, filing, and organization of documents -Keeping log history of all outgoing and incoming documents -Ordering office supplies and keeping inventory -Attentive to proper function and upkeep of office equipment -Acting on other directives or administrative duties Qualifications: -Basic office equipment knowledge (computer, copier, fax, multi-line phone system) -Computer literate (MS Word, Excel, Outlook) required. -Excellent communication and writing skills -Must be thorough and pay attention to details -Ability to multi-task and work well under pressure -Ability to work under minimal supervision -Ability to work with and maintain highly confidential information -Must have professional attitude and strong work ethic -Previous exposure to the Real Estate industry helpful but not required please email hr@innovested.com or fax your resume to 760 513 9216 and reference receptionist position
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